Key Criteria for selecting a Member Management System

Key Criteria for selecting a Member Management System

14. iSportz MMS Blog 26 10 2022

Managing members can be time-consuming and daunting for sports organizations, clubs and teams. There are a lot of moving parts to keep track of, from member information and payments to subscription and member registrations. 

A member management system (MMS) helps to automate and streamline the process of managing memberships. Here we explore the benefits of using an MMS for athletes, coaches, and sports organizations.

What is a Member Management System?

A member management system (MMS) simplifies and automates the management of memberships for clubs, teams, and sports organizations. Member Management Systems typically include features like member communications and tracking, member management, online member registration, payment processing, and reporting. 

For any size sports organization, using an MMS can have significant advantages. Organizations can save time and money while giving members a more effective and streamlined experience by automating member processes. Additionally, by offering data-driven insights into member behavior, MMS systems can assist organizations in better understanding their members.

The Key benefits of using a Member Management System (MMS)

A Member Management System, helps sports organizations manage their members providing a central location for storing member information, tracking payments and member communications, and managing member access to facilities and events. The key benefits of using an MMS are:

Centralized data access

MMS provides a unified system that meets both the organization’s administrative needs and members’ needs. Keeping member registration and contact information, dues and invoices, in one place, it simplifies administration. Members can access most of the organization’s data from anywhere and  anytime. The members will have more ownership over their membership access 

Automate tasks and save time

Administrative tasks for an organization can be time-consuming if they require multiple membership programs or repetitive tasks. Beyond simplified access to valuable information, member management tools can automate repetitive, mundane tasks, thereby saving time with member registration and renewals.

Boost event registration and attendance

With a Member Management System, it is easier for members to view and register for events, and also makes it easier to alert of upcoming events among members.

By using a Member Management System, members receive reminders for events in which they have expressed an interest and this increases members’ chances of attending future events.

Create accurate reports and analysis

Generating and analyzing reports can be time-consuming, but data-driven decisions are ideal. When done in spreadsheets, reports and analysis may contain errors that lead to poor business decisions.

A member management system tracks member payments and generates reports and analysis to quickly produce accurate registration, payment and attendance reports

Receive Return on your investment

By streamlining the administrative tasks to acquiring better reports, a member management system helps teams and clubs to save time.

Additionally, the MMS drives an increase in event registration to member registration. Whether the organization is non-profit or for-profit, an increase in members means more returns on investment.

Features to consider before choosing the Right Member Management System 

There are many factors to consider when choosing a Member Management System (MMS) for your sports organization, team, or club. Some of them are:

Flexibility: The most important factor is to find a system that meets the specific needs of the organization.It should allow for customization and configuration so that it can be tailored to each organization’s specific requirements.

Scalability: The system should be able to handle the number of members as well as future growth expectations. It should also be able to track member information and payments, and provide easy access for members to view their account information.

Ease of use: A member management system should be easy to use for both administrators, members and  club membership management. It should have a user-friendly interface that is intuitive and straightforward.

Data Management: The MMS should provide features for managing member data, member scheduling, importing/exporting data, creating member profiles, tracking member activity, and managing communication preferences.

Payment processing: The MMS should support online payment processing for dues, fees, and other payments.

Reporting: The MMS should provide reporting capabilities so that administrators can track membership trends, activity levels, payment history, etc.


Sports member management softwares are a great asset for sports organizations, clubs and teams. Hence it is essential to choose a Robust and Scalable Member Management System that provides a comprehensive solution to manage member services , monitor members’ progress, track data and create personalized member strategies. 

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